Membership Bylaws and T&C's
Your application will be assessed against the BDA membership criteria by the BDA office. In cases where the BDA office is unable to make a decision, it will refer the application to the Honorary Secretary who may take advice from Council, one of its Boards, or suitably qualified members.
For auditing purposes, figures are kept on the number of people joining at each point in the year, including the amount paid. Council and members may receive reports on membership figures, finances and other data from time to time. Data stored by the BDA will comply with the Data Protection Act and not disclosed to anyone without prior permission.
Any person who is refused membership will have the right to appeal. Individuals must write to the Honorary Secretary stating the reason they feel they are eligible for membership. This appeal will be taken to the next Council meeting for consideration, providing the letter of appeal is received no less than two weeks prior to the Council meeting. The individual will be notified of the outcome of their appeal following the meeting. Council’s decision will be final.
When you're a member...
Once accepted as a member, your membership will continue until you advise the BDA in writing that you no longer wish to be a member. The BDA will not automatically stop providing services to members if their membership is not paid on the day their subscription is due for renewal. The BDA will assume that the member is just late in making payment. Reminders will be sent to the member. However if payment is not made by the deadline given to that member, then the member will be cancelled for non-payment. A cancellation fee will be applied to their account to cover the administration involved and cost of services provided, publications etc., that have been sent to the member from the date their membership was due for payment, up to the date they are cancelled. This amount will need to be paid prior to the member being allowed to rejoin in the future.
Because membership subscriptions are calculated to provide services for a whole year, members can only resign from the BDA at the start of their membership year. Any member wishing to leave the BDA should notify the BDA office in writing prior to the start of their new membership year or no later than one month after the start of their new membership year. Members paying by Direct Debit will need to ensure they notify the BDA in writing of their intent to resign and also cancel their Direct Debit with their bank to avoid any further payments being taken. The BDA will not issue refunds on subscriptions paid if members fail to notify the BDA of their intent to resign more than one month after the start of the BDA membership year.
The BDA has the right to terminate or suspend the membership of any member for any of the following reasons:
- Disciplinary action
- Failure to pay subscriptions
- Failure to pay any other money outstanding to the BDA.
When membership is cancelled or suspended due to disciplinary action, the member will be informed. The member will have the right to appeal against the decision. Notice of such an appeal must be given to the Honorary Secretary of the Association in writing within 21 days of notification to the person concerned of the decision. This appeal will then be taken to the next Council meeting. The decision of Council will be final.
When a member is due to be suspended or cancelled for non-payment of either subscriptions or other outstanding money, the BDA will advise the member of its intention and, providing the outstanding money is paid within the allotted time stated on that notification, the decision may be reversed. If the money is not paid within the allotted time, then the membership will be cancelled.
The amount outstanding will remain on file and will need to be paid before the individual would be allowed to rejoin in the future. The member will then have the right to appeal in writing upon notification of their membership being cancelled. Notice of such an appeal must be given to the Honorary Secretary of the Association in writing within 21 days of notification of cancellation. This appeal will then be taken to the next available Council meeting. The decision of Council will be final.
Direct Debits can either be by single payment for the full amount of the subscription, or by monthly instalments when a member is paying the full year’s subscription. Payment by monthly instalments is not available to Student Members.
Direct Debit payments will be taken from the member’s account on or as near to the 1st of the month as possible. If a payment fails, the BDA will advise the member accordingly and try to collect payment the following month. If either a single Direct Debit payment or an instalment payment fails three times, then the member will need to pay the subscription in full by card or cheque. The option to pay by Direct Debit instalments is not a part-yearly membership; it is intended to be for the whole membership year. If payment is not made, then the member will be cancelled and a cancellation fee will be applied to their account that will need to be paid before the member can be considered for membership in the future.