In accordance with the BDA Articles of Association and the By-Laws the overall aim of the country boards is:-
To lead the profession in each respective country by:
By doing 1 – 6 above, the country board will enable the profession to grow and strengthen in each respective country.
A. Identify the key stakeholders in the country
B. Engage with the stakeholders that are relevant to the country board activity and ensure that there is BDA representation on, at and in key stakeholder committees, events and meetings
C. Take every opportunity to promote the dietetic profession to stakeholders within the country
D. Develop a work plan each year for the following year that states the 3 main objectives for work by each respective Country Board. The work plan must be in line with the BDA Strategic Plan and other four country BDA activities
E. Deliver the work plan objectives during the year
F. Report on achievements and outcomes from the workplan
G. Keep abreast of changes happening on the horizon that have an actual or potential impact on the profession and its workforce in that country i.e.
The aims are reviewed at least bi-annually to establish whether the Board is still ‘Fit for Purpose’ and adjusted/updated accordingly. Updates and amends to the Terms of Reference need to go to a Board of Directors meeting – Agenda B – for endorsement.
Each Board will consist of the following Core Members:
The total number of Core Members for each Country Board shall be no less than six and no more than ten.
In addition to Core Members or other defined member roles, each Country Board may co-opt non-voting members who will be identified according to the work priorities of that Country Board. The remit of a Co-opted Member shall be agreed by the Core Membership prior to co-option. Co-opted Members can play a full part in a Country Board’s proceedings, but shall not be able to vote. There shall be no more than 2 Co-opted Members on a Country Board.
Co-opted members will be appointed by simple majority of a Country Board’s Core Membership, subject to approval by the Board of Directors.
A Director from the BDA Board of Directors will be allocated a seat on each Country Board. This Director will act as a conduit through whom information about what the Country Board is doing (its activities and any concerns) will be represented at BDA Board and also information about relevant decisions, taken at the Board of Directors, is reported back to the Country Board.
The Chairman and the Director will work closely together to ensure that BDA strategy and work is consistent across all four nations yet allows flexibility of each nation.
The terms of office for a Core Member shall be for three years. These will be ‘staggered’ to ensure that not all posts are changed at the same time.
The limit to the number of the terms of office that a Chairman, Deputy Chairman and Core Member or Co-opted Member may serve shall be two consecutive terms of office.
Details about being a Country Board Chairman can be found on the BDA website along with a job description and Person Specification for the role.
For an informal discussion about the role potential candidates can contact either the Chairman [email protected]) or the Chief Executive.
Application is via a CV and a covering letter (no more than 2 sides of A4 each), explaining how and why the potential Chairman believes they meet the criteria and what they would add to the role of Country Board Chairman.
Candidates’ CVs are reviewed and a shortlist of candidates are interviewed by the BDA Selection Committee. The successful candidate is selected based on their ability to meet the requirements on the Job Description and Person specification and their performance at interview.
The Trade Union Representative, will be appointed by the Country’s BDA Employment Relations Committee.
The Deputy Chairman and all other Core Members will have their appointment approved by the BDA Board of Directors, following selection by a Country Board. The process for selection should be as follows:
The BDA in all four countries abides by the principle that there be no discrimination based on the protected characteristics when selected any BDA member for any of the roles on the Country Boards.
There will be sufficient policy resource for each country that will enable:
Each year in July the Country Boards should develop their work plan for the year ahead.
This is then submitted to the BDA Board of Directors for approval in September
An Annual Report of the Country Board’s work is written by the Chairman and submitted to the BDA Board of Directors in the autumn.
All minutes from any Country Board meetings are submitted to BDA Board of Directors for review at their next Board meeting.
The Chairman will Chair each meeting. In her/his absence, the Deputy Chairman will Chair the meeting. In the event that both are absent from a meeting, the Core Members present will nominate a Chairman for that meeting.
A Country Board shall meet at least 3 times per year in person (face to face) and has the option to meet virtually via teleconference as well – this may be another three times a year.
The presence of at least 50% of voting (i.e. Core) members is required to establish a quorum. One of these Core Members should be the Chairman or Deputy Chairman or where both have given apologies, by the nominated Chairman as outlined above.
Expenses for Board members are covered by the BDA. Expenses forms can be accessed from the BDA website. Board members should complete these as soon as possible after a Board meeting. Completed expense forms should be sent to the BDA office, c/o Policy Officer. The relevant finance code should be assigned and forms passed on to BDA Business Support to process. All Board members will comply with the relevant policies and guidelines for submitting claims e.g. to submit claims before the end of the financial year.
Boards should focus their work and meetings on achieving the agreed workplan. This may involve the convening of task and finish groups or work that needs to be done between Board meetings by Board members or the Policy Officer.
Other pieces of work may come up which are not on the work plan.
These might come from:
When deciding whether pieces of work are a priority or whether there is a role for the Board the following points should be considered:
The Country Boards have budgets for the running of Board meetings. However, there is money available for specific programmes of work/activity and requests for an allocation to the budget can be made as part of the budget cycle when budgets are being set.
Boards may also write a business case for larger amounts of money. The business case paperwork is available via the Policy Officer. The costed forms are submitted to the BDA Finance and Risk Committee for approval.
The Budget year runs from the beginning of March to the end of Feb-.
The BDA senior management representative is responsible for the management of the Board budget
Budget setting for the next year begins in August/September time. The Policy Officer will ask the Country Board to detail planned activity requiring to be accounted for and included in the next year’s budget. If the activity requires more than £1000 a business case is required to be written by the Chairman and the BDA Policy staff which should be submitted in September / October.
Each Country Board has a web page. This is an important source of information for members and as such a valuable place to put information about the Boards. The up keep of the Country Board web page is the responsibility of the Policy Officer with the support of the Administration officer. The pages will contain: