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  7. Secretary - Diabetes Specialist Group

Secretary - Diabetes Specialist Group

Secretary - Diabetes Specialist Group

If you would like to be nominated for this role, please complete your details below and we will be in touch to discuss next steps.

Aims and Objectives of the Group

  • To support dietitians to facilitate improvement in dietetic care for people with diabetes, through the promotion of high quality, evidence-based practice
  • To facilitate dietitians working in diabetes management to employ best/evidence-based practice
  • To act as a voice of professional expertise for and on behalf of dietitians working in diabetes managemen

What the post has to offer

As the specialist group Secretary, you will work closely with the committee to ensure the successful running and organisation of the specialist group. As Secretary you’ll have a particularly important role as the conduit between your committee and the BDA, providing snapshots of meetings, ensuring that your committee is up to date with its annual governance requirements and working closely with the Chair to ensure that your group is running smoothly. 

You’ll work with the committee to develop an overview of the strategic developments affecting the specialist group from both within the BDA and externally to the profession. Using your knowledge and skills to represent specialist group members interests, advocate for the specialism and the dietetic profession as a whole.

We don’t expect you to do it alone, as Secretary you’ll work closely with the Chair and the specialist group committee and with the support of the BDA staff team to deliver your specialist group aims and objectives.

Through this position you will gain organisation, communication and project management skills, which can translate directly into career development. It will also give you an opportunity to work with colleagues across your speciality, building networks, sharing knowledge and skills.

Main duties and responsibilities

  • Assist the Chair with the running of the Group.
  • Lead on key governance responsibilities, working with the Chair to co-ordinate committee contributions.
  • Co-ordinate committee meetings, AGM and Group communication.
  • Produce meeting agendas and take minutes at committee meetings and AGM, ensuring that minutes are disseminated to key BDA staff contacts and the group members.
  • Oversee the storage of files, ensuring that storage is in line with the BDA’s Data Protection policies.
  • Support the committee in delivery of Group projects.
  • Work closely with the BDA’s Volunteer Team, seeking advice and guidance where needed.
  • Work with the Chair to co-ordinate committee recruitment.

Training Support and Resources

As the Secretary you’ll work closely with Volunteer Team who offers support, guidance and advice to the postholder. Support for this role is offered by key committee members including the Chair, Vice Chair, and Treasurer who work as a team to set strategy, determine priorities and lead the committee to success.

We have a variety of resources, tools and training available to support this role including:

  • Full induction with BDA staff and a full handover from the previous postholder.
  • Training and development opportunities to help build personal and professional skills including workshops, webinars and the BDA’s annual volunteer conference.
  • Committee leadership training to help build skills in strategy and governance.
  • Access to our volunteer handbook and volunteer hub providing a range of resources and guidance.
  • Regular communications including a monthly volunteer ezine with BDA updates and opportunities.
  • Networking with other volunteers through events, webinars and access to our volunteer forums.

Length of service and commitment

You will be elected for a two-year term of office and have the option to extend for an additional two-year term. Reasonable notice can be given if you are no longer able to fulfil this role.

There are a number of training and development opportunities available, including a detailed induction with BDA staff and governance training to be undertaken upon commencement of each term.

Committee meetings are held regularly and can be attended virtually if required. There is a varying and flexible amount of work in between meetings which is dependent on the strategy, workplans and projects agreed to by the committee. 

The specialist group holds a minimum of one event for members a year which includes the Annual General Meeting, it is typical for the committee to attend these events.

Recruitment method

To apply for this role please submit a nomination form by 2 May 2024. Nominees must be a member of the group and provide the names and signatories of two BDA members to support their nomination. If you would like an informal, confidential discussion about the role and the nomination process, please contact Sarah Alicea at [email protected]


Members who support my application

First member

Second member


Declaring conflicts of interest

Council has decided that it is good practice for all members who represent the BDA on outside bodies, who are completing specific pieces of work for the BDA, are executive committee members of specialist groups or members of standing committees to register any interests which may be perceived as potentially generating a conflict of interests with BDA business.

The definition of what needs to be recorded is: the interests of a member which might reasonably be thought by others to influence their actions in their capacity as a BDA member acting on behalf of the BDA. This is consistent with our Members’ Charter and the way other councils work (including the Health Professions Council).

This form will be held confidentially by the BDA Chief Executive and the Honorary Secretary. It will be completed by anyone representing the BDA externally or taking on a distinct piece of work, where the BDA thinks it appropriate that the member complete it. It may be used if a conflict of interests arises and  Council or the Investigatory Committee decides that it needs to access it.

Please complete the following details as fully as possible and declare any possible conflict of interest you may have. Click on either ‘Yes’ or ‘No’ to answer each question.

I confirm that the information given on this form is correct and understand that failure to disclose relevant information may result in my role representing the BDA being terminated.

I agree that the information I have provided may be disclosed to the Council or the Investigatory Committee if requested.

I acknowledge that, under the terms of my membership of the BDA, I must comply with the rules and policies of the BDA, professional Codes of Conduct and the Members’ Charter. In particular, I will ensure that:

  • I act in the best interests of the BDA
  • I uphold confidentiality and ensure that any information obtained during a visit is used solely for the purposes of the BDA and is not divulged to any person or third party.
  • I conduct myself appropriately and treat all present with equal respect.