Members, please remember you will need authorisation from the BDA office before submitting your completed expense form to [email protected]. For example, if you are claiming expenses for work on a project with a specific member of staff or a team within the BDA office, they will need to approve the expense form in writing (via email) first.
Please note that all NEW claims will need to have bank details clarified directly by our accounts department who will either email or telephone you. Unless this has been done, no reimbursement will be made.
We ask members and staff to be as cost effective as possible when travelling on BDA business. All claims should be submitted as soon as is practical. Usually within six weeks of the event to help good budget management. Claims sent after the end of the financial year (February) may be refused. The smallest amount that can be claimed is £10. Collect smaller claims to make up this amount unless it is your only claim in this financial year.
Submit claims electronically with photographed or scanned receipts attached. You do not need to print and sign the form, this wastes paper and time. Please note that any individuals that haven’t been paid for a period of 6 months will be telephoned by our accounts team to confirm the bank details they have provided are correct.